Creating Your Online Collaboration Environment
Posted by Matt Geiser on May 06, 2011
The social business tools available today provide great places to collaborate, and ultimately enhance overall team success. However, some thought should go into structuring your collaboration environment before you take it online.
As we talk with clients implementing OnePlace, one of the first questions we get asked is “How should I structure OnePlace to work for my team?” My response to this is: “How is your team set up now (off-line)? Setting up OnePlace usually follows the same off-line team structure.
Typically, our clients interact with a number of their own customers and need a way to collaborate, or, they might be an emerging company that doesn’t yet have a formal infrastructure. Each of these types of companies may have a very different need for their collaboration environment.
OnePlace uses hierarchical “workplaces” to organize projects, discussions, files, and tasks. For example, a marketing agency may want to set up department workplaces to collaborate internally, and each of their clients may have its own workplace for external collaboration and project management.
You can organize by department, topic, client, project or other structures that fit your organization. As your company or team grows, and needs change, your online collaboration structure will evolve. Even if the initial structure doesn’t work, you can make changes very quickly with little impact on team productivity. Actively organizing your collaboration solution will improve collaboration and overall team productivity.
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